Using Text-Em-All in Ultra-Staff EDGE

If you have an Ultra- Staff EDGE account, you can use Text-Em-All's text and voice broadcasting, as well as 2-way text conversation services there. In Ultra-Staff EDGE, you can launch text broadcasts, review results, as well as engage in Text Conversations in the Candidate's profile. 

Connecting to Ultra-Staff EDGE

To connect your Text-Em-All and Ultra- Staff EDGE accounts, log into Ultra-Staff EDGE and navigate to the Utilities button under Tools. From there, find SMS Settings, click on it, and then select SMS Setup.


At this screen, simply select the Text-Em-All option and type in your Text-Em-All username and password. That's it!

Note: You need to accept Text-Em-All's Terms of Use prior to using the integration. You can do this by either logging into Text-Em-All.com or following the instructions below:

Setting Numbers as Textable in Ultra-Staff EDGE

To be able to text your phone numbers in EDGE, you want to make sure you flag the number as "Ok to Text". The screenshot below shows this:

Text Conversations

Text Conversations are two-way text conversations between you and a contact in Ultra- Staff EDGE

To initiate a Conversation, simply search for the contact in Ultra- Staff EDGE and go to their Candidate Profile. From there, find their mobile number. Next to that number is a text icon. Click the icon to display your Text Conversation with that individual.

Users can also view their entire Conversations inbox in one place. There is a security group users can be part of which provides access to Ultra- Staff EDGE users to an Action button to open Text-Em-All conversations in a new window. 

To do this, navigate to the Utilities button under Tools. From there, find SMS Settings, click on it, and then select Text-Em-All.

Your Text-Em-All Conversations view will open, allowing you to see every textable number your team has, and all the Conversations that are going on between your number and the selected contact.

This is available in any area where a Text-Em-All flyout is available. There is also a Bulk Broadcast Flyout whose Action button will open the Text-Em-All broadcast in a new window. This is available in all places where a Text-Em-All broadcast flyout is available.

Text and Voice Broadcasts

A Text Broadcast is what you do when you want to send one text to more than one person people at the same time. Note: any text broadcasts you send out, all the outbound messages will be logged in each contact's profile, so you won't have to manually log who received which messages.

There are 10 different places in Ultra- Staff EDGE you can initiate this. They all follow the same rules, so the example below will serve us fine here:

First, go to Candidate Search and run a search for the candidates you want to contact.

Once the candidates are pulled up, put a check next to every candidate you want to send a message to.

Then, in the Actions drop down, select "Send Text". 

To complete your Broadcast, follow the steps that pop up on your screen. You can also choose to send voice messages to your contacts in step 1. You can learn more about text broadcasts here

NOTE: Your contacts will be sent to Text-Em-All and automatically appear in Step 2 - Recipients

Text Workflow - Job Invitations 

Job Invitations allows users to send customized text messages which will also create a contract/direct hire activity automatically. Then, depending on the candidate’s response, the activity status will automatically change. This function brings a new level of automation to the process and puts candidates to work even faster.

Within the SMS Settings menu are two new options: Text-Em-All Templates and Text-Em-All Activity Status Codes.

Text Templates
The Text-Em-All Templates is an optional feature, but here users can create and customize templates that will be sent to candidates in the job invitation. Users can also choose from a number of placeholders to further customize their message.

Activity Status Code
The Text-Em-All Activity Status Code is required in order to use this feature. 
Here, users will determine the contract/direct hire activity code that will be created after sending a Job Invitation. Users will also chose the status that the activity changes to once the candidate responds. Note in the example below, the activity status code is set to OFFER, but if the candidate replies with a “Yes” or “No” response, the status will be updated accordingly. The user may have as many of these setup as they choose.
Once these options are set up, the job invitation can be sent. 
The best method is to find a job order and launch a candidate search from the job order. Not only will it ensure the search results are most accurate, but much of the information needed to send the invite will already be populated. Of course, this is just the preferred method – a user can send a job invitation from a standard candidate search as well.
Much like sending a Broadcast, the user will select the group of candidates > Actions > Text Job Invitations.

The next screen will display a list of all selected candidates. Take note of the yellow fields in the image below. These indicate criteria the candidates have not met which include no payroll record, no cell phone number, OK to Text is not checked, etc.

On the left of this window, users will have the opportunity to add candidates on the fly if they choose. If the candidate search was not launched from a job order, the client and job order will need to be filled in too. Lastly, the user can select the template they wish to use, if any. 

The middle of the window indicates the activity details including start/end date and start/end time. The user will also choose the status in which the activity will be set. 

The bottom of the window will display the message that will be sent to the candidates. At this time, the user can review or make changes before sending. If everything looks good, the user will click Send. Upon doing so, a contract or direct hire activity will be created for each candidate and an SMS message will be sent. Below is how it will appear to a candidate.

Once the candidate responds, the message will be viewable in both the Text-Em-All Text Conversation, as well as on an activity note. If the user responds with a “Yes” or “No”, the contract/direct hire activity will update accordingly. If the candidate responds with a question or an unrelated answer, the activity will remain unchanged and the user can reply to the candidate within the Text Conversation.

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